Research: How Printavo Saves Print Shops Up To $35,000 Each Year

Research

How Much Time and Money Can You Save With Printavo? We Found Out.

Printavo's cloud-based shop management platform accelerates print shops’ growth by keeping them organized, streamlined and centralized. We help you accomplish this by using a simple interface and an elegant, focused set of features.

But lots of shop owners ask: how much money will Printavo make for my print shop? How does Printavo justify its price?

We have found that Printavo shops increase production capacity due to more efficient processes. Printavo includes advanced automation to remove repetitive tasks and standardize internal communication.

The time spent on each order will be reduced. This saves your shop money and frees up your time to work on your business.

Here is a brief summary of the cost saving points:

  • Increased production efficiency
  • Automation around order creation
  • Quick, standardized quoting
  • Accounting automation
  • Easy, fast artwork approval
  • Customer text messaging
  • Automated payment request & reminders
  • All order & customer data in one location
  • Less paper usage
  • Clarity around what’s next for each order

Ask yourself: What would more time do for your print shop? Could you print another 100 shirts? Bring in more sales? Start a fresh marketing campaign?


Why it Works: Make Fewer Mistakes, Reduce Spoilage, Create Standards

Printavo allows for your shop to greatly improve team communication. Everyone will be clear on the status of each order and what is needed next. Standardizing production information per order will help reduce mistakes to a bare minimum, saving you money and customer frustration.

Printavo also provides a timeline of all the actions taken on each order, by who and when to understand how to correct future errors.

By allowing Printavo to export your data to QuickBooks Online, we will eliminate any accounting mistakes that can happen due to data entry error.

How it Works: Improve Customer Service, Get Approvals Faster, and Collect Payment Online

Your customers are your future. Printavo creates an incredibly simple experience for your customers. The frictionless custom printing experience that Printavo creates ensures that your customers that return again and again.

Automatically notify your customer when their order is ready for pickup or has shipped. Allow them to even view each order’s status in your workflow to eliminate questions about how everything’s going. Create follow-up reminders, 1-click quote approval, and securely accept online payments from your customers.

Here is a brief summary of how customer service will improve:

  • Centralized communication, 1 message thread per order
  • Customer notifications on job status
  • Customer artwork storage
  • Follow up reminders
  • Easy approvals & payment collection
  • Quick, standardized quoting

How We Calculated How Much You Can Save With Printavo

In this section, our research team outlined three example companies based on annual revenue size: Tier 1 at $500K, Tier 2 at $1M, and Tier 3 at $3M.

We worked with several print shops before and after Printavo’s implementation to understand the true impact Printavo made.

Methodology: By conservatively estimating time savings on each order, a dollar amount was applied to show total bottom line increase.

The research is eye-opening – and notably does not include the very real value of reducing frustrations in your print shop.


Tier 1: A Print Shop With $500K Annual Revenue Saves Nearly $6,500 Per Year

Company Assumptions

  • 1-3 employees
  • 90 orders per month
  • Average order size of $450
  • Currently using pen & paper or QuickBooks for customer information, invoicing, and payment collection
  • Whiteboard, Google Calendar, or mental reminders for scheduling
  • Gmail for email communication
  • Average employee pay is $20/hr
  • 30% of business is existing customers, 70% new customers
  • Difficulties includes:
    • Keeping track of job status
    • Keeping a highly professional brand image
    • Scheduling jobs and due dates

Monthly Savings Breakdown For Tier 1

Quoting
Eliminate Excel sheets and manual math for calculating pricing
Estimated savings: 2 minutes per order when using automated pricing in Printavo
180 minutes
$60

Re-orders
Re-ordering can be done with one click – with artwork & production files attached
Estimated savings: 5 minutes through one click click re-ordering (10% of jobs)
45 minutes
$15

Approvals
1-click, timestamped customer approvals reduce back and forth email communication
Estimated savings: 4 minutes per order
360 minutes
$120

Scheduling
Instead of using Google Calendar or a whiteboard, 1-click assign an order to a date and extend its length based on how long it will take
Keep everyone on the same page when jobs are due
Estimated savings: 1 minute per order
90 minutes
$30

Production Management
Keep production files and mockups in 1 place
Clear communication on production information for each job and what is needed
Quickly understand where each job is in your workflow and what’s next
Eliminate job status in 1 person's memory to create transparent workflow
View history on each order to see how long each step takes
Estimated savings: 4 minutes per order
360 minutes
$120

Customer Communication
Eliminate or reduce phone calls from customers inquiring about job status
Utilize Printavo Public Profiles to empower customers to view their orders and individual job status
Estimated savings: 5 minutes per order (with 30% of customers inquiring by phone)
14 minutes
$5

Mistakes and Spoilage
Ordering incorrect amounts of items, wrong design attachments, late delivery, late order changes all add up to decreased profits
Printavo, on average, helped to reduce errors from 1% of revenue to 0.5% of revenue
Estimated savings: $2,500 in annual savings for 50% decrease in revenue lost to spoilage and mistakes
$208

Payments
Automatically follow up on payment requests
Securely save customer payment information to increase payment speed
No double entry of payments in QuickBooks
Estimated savings: 2 minutes per order
180 minutes
$60

Tier 1 Print Shop's Monthly Savings Summary

  • Time savings: 1,229 minutes (nearly 21 hours)
  • Monetary savings: $618

Tier 1 Print Shop's Annual Savings Summary

  • Time savings: 14,780 minutes (nearly 246 hours)
  • Monetary savings: $7,416
    • Total realized savings per year (minus $990 Printavo annual plan): $6,426

Tier 2: A Print Shop With $1M Annual Revenue Saves More Than $14,000 Per Year

Company Assumptions

  • 4-7 employees
  • 150 orders per month
  • Average order size of $700
  • Currently using QuickBooks for customer information, invoicing and payment collection
  • Whiteboard, Google Calendar or mental reminders for scheduling
  • Gmail for email communication
  • Average employee page is $20/hr
  • 30% of business is existing customers, 70% new customers
  • Difficulties includes:
    • Keeping track of job status during busy periods
    • Fulfilling re-orders quickly
    • Maintaining high-level of customer service
    • Keeping staff on the same page

Monthly Savings Breakdown For Tier 2

Quoting
Eliminate Excel sheets and manual math for calculating pricing
Estimated savings: 2 minutes per order when using automated pricing in Printavo
300 minutes
$100

Re-orders
Re-ordering can be done with one click – with artwork & production files attached
Estimated savings: 5 minutes through one click click re-ordering (10% of jobs)
450 minutes
$150

Approvals
1-click, timestamped customer approvals reduce back and forth email communication
Estimated savings: 4 minutes per order
600 minutes
$200

Scheduling
Instead of using Google Calendar or a whiteboard, 1-click assign an order to a date and extend its length based on how long it will take
Keep everyone on the same page when jobs are due
Estimated savings: 1 minute per order
150 minutes
$50

Production Management
Keep production files and mockups in 1 place
Clear communication on production information for each job and what is needed
Quickly understand where each job is in your workflow and what’s next
Eliminate job status in 1 person's memory to create transparent workflow
View history on each order to see how long each step takes
Estimated savings: 4 minutes per order
600 minutes
$200

Customer Communication
Eliminate or reduce phone calls from customers inquiring about job status
Utilize Printavo Public Profiles to empower customers to view their orders and individual job status
Estimated savings: 5 minutes per order (with 30% of customers inquiring by phone)
225 minutes
$75

Mistakes and Spoilage
Ordering incorrect amounts of items, wrong design attachments, late delivery, late order changes all add up to decreased profits
Printavo, on average, helped to reduce errors from 1% of revenue to 0.5% of revenue
Estimated savings: $5,000 in annual savings for 50% decrease in revenue lost to spoilage and mistakes
$417

Payments
Automatically follow up on payment requests
Securely save customer payment information to increase payment speed
No double entry of payments in QuickBooks
Estimated savings: 2 minutes per order
300 minutes
$100

Ask yourself: what would an extra 2+ hours a day (nearly 44 hours a month) do for your print shop? You could print almost 15,000 more shorts a month with your automatic screen printing press. You could bring in new customers. You could start a fresh marketing campaign. You could plan and execute an awesome team bonding event and boost morale in your shop.

Tier 2 Print Shop's Monthly Savings Summary

  • Time savings: 2,625 minutes (nearly 44 hours)
  • Monetary savings: $1,292

Tier 2 Print Shop's Annual Savings Summary

  • Time savings: 31,500 minutes (nearly 525 hours)
  • Monetary savings: $715,504
    • Total realized savings per year (minus $1,490 Printavo annual plan): $14,014

Tier 3: A Print Shop With $3M Annual Revenue Saves More Than $35,000 Per Year

Company Assumptions

  • 10-15 employees
  • 400 orders per month
  • Average order size of $700
  • Currently using QuickBooks for customer information, invoicing and payment collection
  • Whiteboard, Google Calendar or mental reminders for scheduling
  • Gmail for email communication
  • Average employee wage is $20/hr
  • 60% of business is existing customers, 40% new customers
  • Difficulties includes:
    • Keeping track of job status during busy periods
    • Keeping staff on the same page
    • Maintaining high-level of customer service
    • Reducing mistakes and spoilage
    • Increasing overall efficiency and reducing bottlenecks

Monthly Savings Breakdown For Tier 3

Quoting
Eliminate Excel sheets and manual math for calculating pricing
Estimated savings: 2 minutes per order when using automated pricing in Printavo
800 minutes
$267

Re-orders
Re-ordering can be done with one click – with artwork & production files attached
Estimated savings: 5 minutes through one click click re-ordering (10% of jobs)
800 minutes
$267

Approvals
1-click, timestamped customer approvals reduce back and forth email communication
Estimated savings: 4 minutes per order
1,200 minutes
$400

Scheduling
Instead of using a separate scheduling program, integrate directly with Printavo’s clear production calendar
Keep everyone on the same page when jobs are due
Estimated savings: 1 minute per order
400 minutes
$133

Production Management
Keep production files and mockups in 1 place
Clear communication on production information for each job and what is needed
Quickly understand where each job is in your workflow and what’s next
Eliminate job status in 1 person's memory to create transparent workflow
View history on each order to see how long each step takes
Estimated savings: 4 minutes per order
1,200 minutes
$400

Customer Communication
Eliminate or reduce phone calls from customers inquiring about job status
Utilize Printavo Public Profiles to empower customers to view their orders and individual job status
Estimated savings: 5 minutes per order (with 30% of customers inquiring by phone)
400 minutes
$133

Mistakes and Spoilage
Ordering incorrect garment quantities, attaching the wrong designs, late delivery, late order changes all add up to decreased profits
Printavo, on average, helped reduce errors and spoilage from 1% of revenue to 0.5% of revenue
Estimated savings: $15,000 in annual savings for 50% decrease in revenue lost to spoilage and mistakes
$1,250

Payments
Automatically follow up on payment requests
Securely save customer payment information to increase payment speed
No double entry of payments in QuickBooks
Estimated savings: 2 minutes per order
800 minutes
$167

Zapier & API Integration
Fully integrate email marketing, CRM, and data analytics tools with your Printavo account
Allow customers to fill out contact forms which automatically create orders
Estimate 5 minutes of savings per order with 10% of orders
200 minutes
$67

Ask yourself: what would an extra 4.5+ hours a day (nearly 97 hours a month) do for your print shop? You could print almost 33,000 more shirts a month with your automatic screen printing press. You could clean and organize your shop. You could meet potential new customers face-to-face. You could plan and execute an awesome team bonding event and boost morale in your shop.

Tier 3 Print Shop's Monthly Savings Summary

  • Time savings: 5,800 minutes (nearly 97 hours)
  • Monetary savings: $3,183

Tier 3 Print Shop's Annual Savings Summary

  • Time savings: 69,600 minutes (nearly 1,160 hours)
  • Monetary savings: $38,196
    • Total realized savings per year (minus $2,490 Printavo annual plan): $35,706

Your Time – and Business – Are Too Valuable to Waste. Try Printavo Today.

If your business does screen printing, embroidery, digital printing, wide format, or custom printed promotional merchandise, Printavo was built with your shop in mind.

We like to say that "Printavo works for anyone with a business that does art approval and works on a deadline." We've streamlined keeping track of jobs, improved shop communication, reduced costly mistakes, automated customer approvals, and helped with scheduling in thousands of shops all across the world.

Printavo won't just save you money. It will help you increase shop efficiency and reduce headaches.

Sign up for your free trial today – no credit card required, cancel any time – and learn how Printavo can work for you.


Next Post: Updates to Printavo for iOS iPhone (and Three Additional Fixes to Printavo)

About Printavo

Printavo ​​is simple shop management software. Whether your shop works with screen printing, embroidery, signage, digital printing, or awards & engraving–we make your complex workflow simpler to manage and understand. Printavo keeps your shop organized by handling scheduling, estimates, quote approvals, workflow, payments, accounting and more. With Printavo, you’ll work smarter–not harder.

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